Terms & Conditions
Reserving a Trip
Ready to go? Request a reservation anytime at themoondancetravelco.com or call 615.751.9770 – (Mon-Fri, 9-5 CT). A few quick details and a deposit hold your spot – then the countdown begins.
Pricing
All prices are per person, based on double occupancy, and quoted in U.S. dollars. Rates include all meals, lodging, baggage transfers, ground transport, guided activities, and selected wine at dinner.
Flights to and from the trip aren’t included. Room upgrades and single occupancy carry additional costs. Taxes may apply in certain destinations.
When you make a payment to Moondance Travel Co., LLC (“MTC”), you agree to these terms – and to one unforgettable adventure.
Solo Travelers
Traveling solo? We love that. We’ll do our best to pair you with a roommate. If no match is available, a single-occupancy supplement ($800) applies. Booking early improves your chances of finding a match.
Travel Insurance
Even the best plans can change. We strongly recommend travel insurance to protect your investment if you need to cancel or adjust your trip. Click here for more details.
Deposits & Payment
A $1,000 deposit per person confirms your spot. You can cancel within seven (7) days of booking for a full refund – provided your final payment date hasn’t passed.
Final payments are due in U.S. dollars by April 1st. Unless you say otherwise, we’ll process payment using your default method.
Pay by credit card or ACH transfer (allow up to 10 days for bank processing). If you book after the final payment deadline, full non-refundable payment is required at booking.
Cancellations
We know things come up. Here’s the breakdown:
- Cancel after 7 days and before the final payment date → $500 fee.
- Cancel after the final payment date → non-refundable.
- No refunds for late arrivals, early departures, or personal emergencies.
- If MTC must cancel due to force majeure (weather, political unrest, or supplier failure), we’ll refund your trip cost – but not related expenses such as airfare.